The board members consist of peace negotiators as well as technical and humanitarian experts. Currently the board is composed of 13 members including founders and patrons. The Board meets twice per year in June and December. The Chair may call a special meeting at other times if necessary.
Metta Board has four functions
1. Strategic Leadership of the Foundation
- Metta Board is the champion and defender of our Mission.
- The Board will review and update Metta Mission Statement every 5 year, beginning 2008.
- The Board will consult community leaders in programme areas, Branch Office representatives, and a sample of previous Board members, in reviewing the Mission.
- The Board will approve a statement of the Foundation’s values to accompany the revised mission.
2. The Board and the Strategy
- Metta will adopt a 3 year strategic planning cycle.
- The Board will receive a proposed strategic plan from the Management Team for review and amendment.
- The Board will approve the Strategic Plan of Metta.
- The Board will review the strategic plan annually to ensure its continued relevance.
3. Representing Metta
- The Board represents Metta to the government and to the wider development community (annual reports to the Myanmar Ministry of Home Affairs [MoHA] and stakeholders, Board project visits, etc.).
- Board members may request the Executive Director to arrange meetings with donors.
- The Board will meet annually with representatives of all Branch offices.
4. Board Accountability
- Ensures that Metta’s work is legal and ethical.
- Approves the annual plan and budget, annual report and annual audit.
- Ensures Board procedures and Board member selection.
- Reviews Board performance annually.
- Reports to stakeholders (through annual reports, project visits, project ceremonies, etc.).
- Commissions an evaluation of the overall organisation and programme at the mid-point of each strategic plan.
5. Executive Management
- The Board recruits and appoints the Executive Director, and writes up the Executive Director position description
- The Board manages and supports the Executive Director
- A member of Metta Board must meet the following criteria:
- Be a citizen of Myanmar.
- Have expertise in peace-building or in a technical development field.
- Show a proven commitment to Metta’s mission.
- Not be a current staff member of Metta Development Foundation.
- Not have been Executive Director of the Foundation within the previous two years.
- Be able to attend five/six meetings over their three year term.
- The Board will have 7 members of which at least 3 are women. In addition, Founders and Patrons may chose to become honorary members of the Board. Honorary members will receive Board meeting agenda and may choose to attend meetings.
- The Executive Director attends all sessions of Board meeting, except when the Board meets in executive session. The ED has no vote.
- The Board is responsible for identifying new members and filling vacancies.
- Each Board member will be appointed for an initial three-year term. This term may be extended twice by mutual agreement of the Board and the member. No member may remain on the Board for longer than 6 years. A maximum of 3 members can be changed in any one year.
- The Board meets twice per year in June and December. The Chair may call a special meeting at other times if necessary.
- The decision-making quorum is 5 out of the 7 members. Decisions will be made by majority vote. If there is no majority the decision will be deferred to a subsequent Board meeting (scheduled or special).
- Each Board meeting will commence its agenda with:
- Confirmation of previous meeting’s minutes.
- Follow-up of previous meeting’s action-points and decisions.
- Receive, discuss, amend and approve Metta’s 6-month or annual report.
- The Board will select one of its members as Chairperson every two years. The Chair may not be the Chair of another NGO Board. The Chair is responsible to:
- Call meetings.
- Set the agenda in consultation with the other Board members and the Executive Director.
- Convene Board meetings.
- Get approval from Board members for agreed meeting minutes.
- Orient new members to the Board.
- Initiate Board self-assessment (annually).
- Recruit and hire the Executive Director on behalf of the Board.
- The Executive Director will distribute meeting papers and report to Board members 2 weeks prior to the meeting date.
- Board members will be remunerated for transport and accommodation costs associated with Board business (Board meetings, project visits, exposure trips, etc.). They are also entitled to per diem and social welfare provisions according to the Metta staff manual.